Five project management process areas
Many different professions contribute to the theory and practice of project management. Engineers and architects have been managing major projects since pre-history. Since approximately the s, there have been efforts to professionalize the practice of project management as a specialization of its own. There are many active debates around this: Should project management be a profession in the same way as engineering, accounting, and medicine? These have professional associations that certify who is legally allowed to use the job title, and who can legally practice the profession. They also provide a level of assurance of quality and discipline members who behave inappropriately.
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Five project management process areas
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Content:
- Traditional Project Management
- Five Phases of Project Management
- The 5 steps of the project management lifecycle explained
- 5 Critical Steps of Project Management Process | Project Management Process Groups
- The 4 phases of the project management life cycle
- What is Process Groups and Knowledge Areas in PMBOK?
- The 5 Project Management Process Groups Defined
- 5 Project Management Steps: Process Group Project Management
- Demystifying the PMBOK Process Groups
- Project Management Process Groups
Traditional Project Management
Quality Glossary Definition: Project management. Project management is defined as a collection of proven techniques for proposing, planning, implementing, managing, and evaluating projects, combined with the art of managing people. It is the application of knowledge, skills, tools, and techniques to a broad range of activities to meet the specified requirements of a particular project. While there are many project management techniques and tools, there are considerable differences in applying these methods to different projects.
For example, a large, complex, multiyear construction project is very different from a month ISO quality management system implementation or a three-month process improvement and machinery upgrade project. While the basic principles apply in all situations, the project management methodology musts be scaled to fit the benefit-to-cost ratio for each situation.
Managers often fail to use project planning tools and techniques appropriate to the anticipated outcomes of the project and the resources available. Aspiring project managers may utilize a wide range of project management tutorials and other resources, including college-based, association-based, and consultant-sponsored classes and courses.
The Project Management Institute offers certification as a Project Management Professional PMP to those who pass a rigorous exam and demonstrate their proficiency by planning and managing a successful project. An effective way to get buy-in for a project or idea is to link it to what is important to the person or group you are approaching and demonstrate that you are openly soliciting their input.
By doing so, they can help shape the concept. Assuming the project concept and feasibility have been determined, the plan-do-check-act PDCA cycle see figure below is directly applicable to project planning and management. When the project is approved, the project team may proceed with the content design along with the persons or items needed to implement the project.
The project design team may also implement the project, possibly with the help of additional personnel. A trial or test implementation may be used to check out the project design and outputs to determine if they meet the project objectives.
Using the planned reporting methods, the implementation team monitors the project and reports on its status to appropriate interested parties at designated project milestones. Interim results may also be communicated to interested parties.
The implementation team makes any course corrections and trade-offs that may be necessary and are approved. The implementation team officially closes the project when the scheduled tasks have been completed. The project is then officially closed out. Participants are recognized for their contributions, and the team disbands.
For some projects, many organizations find value in a post-implementation assessment of the outcomes achieved from implementing the project. This may occur several months after project completion.
You can also search articles , case studies , and publications for project management resources. Foundations Of Quality Risk Management. Perfect The Project Quality Progress It is important that quality professionals build their projects on a solid foundation. Change is difficult, and ensuring that you have a solid plan in place before delving into the hard stuff will make everything go smoother.
Learn the three steps that you should take before starting your next project. Stakeholder Management Quality Progress Stakeholder buy-in is an essential factor of any successful project. A leading cause of project failure, however, is inattention to those stakeholders who have the greatest influence over implementation and sustainability.
Effective management requires proactive and on-going stakeholder engagement—including identification, communication and risk planning, and active collaboration—throughout the project life-cycle. Cart Total: Checkout. Learn About Quality. Magazines and Journals search. Project Management Resources. Project Management Related Topics. What is Project Management? Quality Glossary Definition: Project management Project management is defined as a collection of proven techniques for proposing, planning, implementing, managing, and evaluating projects, combined with the art of managing people.
Stages of the project planning process Project outputs vs. Stage 1: Visualizing, selling, and initiating the project An effective way to get buy-in for a project or idea is to link it to what is important to the person or group you are approaching and demonstrate that you are openly soliciting their input. Stage 2: Planning the project Assuming the project concept and feasibility have been determined, the plan-do-check-act PDCA cycle see figure below is directly applicable to project planning and management.
Using the PDCA Cycle for Project Management Stage 3: Designing the processes and outputs deliverables When the project is approved, the project team may proceed with the content design along with the persons or items needed to implement the project. The design process includes defining: Measurements The monitoring method Status reporting protocols Evaluation criteria Design of the ultimate processes and outputs Implementation schedules Stage 4: Implementing and tracking the project The project design team may also implement the project, possibly with the help of additional personnel.
Stage 5: Evaluating and closing out the project The implementation team officially closes the project when the scheduled tasks have been completed. Project Outputs Vs. Outputs are defined as what the project produces. Project outputs may be an improved process, installation of a new machine, a benchmarking study , etc. Outputs of the project team process itself may be project plans and supporting documents, status reports, and the like.
Outcomes are defined as the effects that the implementation of the project has on the overall organization and should support the strategic direction of the organization. Outcomes may consist of measurable improvements in customer satisfaction , profits or cost containment, improved market position and market penetration, etc. For ease of understanding, outcomes are usually expressed as dollar values.
Project Management resources You can also search articles , case studies , and publications for project management resources. Featured Advertisers.
Five Phases of Project Management
Each phase of the project life cycle consists of specific project objectives, results, deliverables, processes, and milestones, and it grants project managers and organizations more control over the projects they handle. A project phase is a collection of related project management activities. Their relationship in the life cycle is often sequential, and each project phase culminates with the completion of one or more project deliverables. That said, the project management skill sets , tasks, processes, stakeholders, and involved organizations for each of the project phases would differ. Still, repeating processes across all Process Groups is an excellent way to add a degree of control within each phase.
The 5 steps of the project management lifecycle explained
The foundation for project management theory is called process groups. They are not project phases, although phases often result in the full cycle of process groups. The five process groups are:. The process groups are horizontal, and the performance domains are vertical. The application of a performance can occur at any time within any process group. This process group includes the basic groundwork necessary to create the project and define the guidelines and criteria under which it will operate. Authorizations from the performing organization are given and funding is put in place. An initial scope statement can be made, because executives generally have an idea what the project should accomplish when they authorize it.
5 Critical Steps of Project Management Process | Project Management Process Groups
Project management is the key to sticking to your budget and deadline, whilst keeping the most important tasks at the forefront of your company. For such an important process, the project management steps are a little muddy, with sources citing differing numbers of steps, timelines, etc. The first of our project management steps is to settle on the idea of a project; to scratch out the concept and agree that it will be taken further than the drawing board. This stage will change a lot depending on the idea which is being developed.
The 4 phases of the project management life cycle
Despite best efforts and intentions, many organizations find that large-scale projects miss their targets for a number of reasons: optimism bias, manual estimation errors, insufficient historical data, scope creep and many other factors. So what is the difference between a costly, long-overdue project and one that is delivered on time and within budget? In many cases, the answer is good project controls. Project controls are processes for gathering and analyzing project data to keep costs and schedules on track. The functions of project controls include initiating, planning, monitoring and controlling, communicating, and closing out project costs and schedule. Ultimately, project controls are iterative processes for measuring project status, forecasting likely outcomes based on those measurements and then improving project performance if those projected outcomes are unacceptable.
What is Process Groups and Knowledge Areas in PMBOK?
The following sections identify and describe the live Project Management Process Groups required for any project. These five Process Groups have clear dependencies and arc typically performed in the same sequence on each project. They arc independent of application areas or industry focus. Individual Process Groups and individual constituent processes are often iterated prior to completing the project. The constituent processes can have interactions within a Process Group and among Process Groups. The nature of these interactions varies from project to project and may or may not be done in a particular order.
The 5 Project Management Process Groups Defined
There are many ways to run a project. But to run a project successfully, you have to consider all aspects of the project—from scope and budget to the tasks and conversations that take place after the project is launched and executed. Traditionally, there are 5 stages of project management. These 5 stages create what is known as a project life cycle.
5 Project Management Steps: Process Group Project Management
RELATED VIDEO: Project Management PMBoK Knowledge Areas Overview
Get awesome diagramming tips and tutorials in your inbox every month. The same goes for planning a project. Knowing key milestones helps you determine what needs to be done and when. Not only does this make it easier to assign resources, plan budgets, and ensure timely delivery, but emotionally, it makes the whole task more manageable because you can tackle it piece by piece. One of the biggest threats to a project is a breakdown in communication.
Demystifying the PMBOK Process Groups
Posted by Jeff Roussel. Project management is necessary for organizations of all types and sizes, whether it is formally recognized or not. But for complex organizations, applying a standard for project management and professionalizing the role of project manager helps improve results. The guide lays out well-proven, consensus-based practices that are widely used. The PMI serves more than 2.
Project Management Process Groups
It contains processes that smooth any aspect of a project, grouped into five process groups or project management phases. A successful project manager meets objectives within constraints of time, cost, and scope. In the past, project management responsibilities might have been attached to another role or divided among the project team.
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