Controlling the function of management

The functions of management uniquely describe managers' jobs. The most commonly cited functions of management are planning, organizing, leading, and controlling, although some identify additional functions. The functions of management define the process of management as distinct from accounting, finance, marketing, and other business functions. These functions provide a useful way of classifying information about management, and most basic management texts since the s have been organized around a functional framework.

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Controlling the function of management

Content:

• Explain the nature, importance and limitation of controlling?
• Nature and Scope of Control
• CONTROLLING Assignment by Aayoushi
• What are the Functions of Management?
• Features and Importance of Controlling
• Unit 1 Management, Organisations and Performance
• Contact Us
• The Four Functions of Management (With Examples)
• Controlling in Management – Meaning, Process, and Examples
• 4 Functions of Management Process: Planning, Organizing, Leading, Controlling

Explain the nature, importance and limitation of controlling?

Controlling is one of the most basic functions of management, like planning , organizing, staffing, etc. In this article, you will learn all about the controlling function of management. Controlling can be defined as a function of making sure that actions of the employees of an organization are directed towards the attainment of a common goal and the work is being performed as planned by the management.

Role of the management of an organization is to make sure that the goals of the organization are achieved as planned and on time. Out of the many functions of management, control is one of the most important functions of the organization.

Controlling means giving instructions to employees and making sure that the instructions are being followed as desired by the management. Controlling means the management of the organization is responsible for deciding predetermined standards and making sure that performance of the employees match with the standards set by the management and in case if the performance of employees does not match with standards then taking required corrective measures.

The management of the organization makes sure that the resources of the organization are being used properly and are being used for the growth of the organization and are not being wasted in any way.

By controlling management, make sure the effective and efficient use of resources of the organization. Controlling employees of the organization is an important skill of a manager. By controlling his team properly, he can make sure the coordination among his team members and by having proper control on the team, he can plan effectively for the future projects.

Management control has different types so as to enable the management to choose the form of control depending upon the situation at hand, as it is one of the most important functions of management. Controlling is a dynamic process. A manager is required to take a different course of actions when an employee fails to match the standards of performance.

A manager should have the skills to decide how to react to a certain situation. For example, if an employee is absent frequently, then the manger first should talk with him and ask for the reason of his absenteeism and try to do something about the problem, and if the problem persists then, he should take some strict action.

Similarly, the course of action would be different for the employee who does not perform as per the standard frequently than the employee who has failed to meet the performance standards for the first time. Controlling is an end function because it comes into action once the task is completed.

Therefore, it is not wrong to say that controlling is an end function. It is not wrong to say that planning and controlling works together. A manager is required to plan so that he can control the actions of employees in order to achieve the desired outcome. For example, if a sales manager makes a target to make the sales of 5 million in one quarter with five salespersons working in his team, then he will give the target of 1 million to every salesperson and will control their actions to achieve the desired results.

All management is required to control at all levels. For example, a top-level manager will control the actions of a middle-level manager and supervise the performance of the manager and similarly, a low-level manager is answerable to a middle-level manager. In this way, the controlling is done at all levels. However, there might be a difference in the methods of control, and different corrective actions are taken when the performance of the employee is not as desired.

A manager can control the performance of an employee by controlling the past actions. A manager keeps track of the performance of the employee, so that follow up can be made when the time comes to compare the performance. The process of controlling in management consists of four steps.

All of these steps are necessary to be followed in order to control effectively. The first step of the controlling process is the formation of standards. The manager first prepares a report stating the standards expected from the project given to employees. The standards are not decided by randomly picking a figure, but it is decided on the basis of the past performance of employees and performance of last season and the condition of the market.

Before revealing the expected standards with employees and giving them the target, the standards are approved from the senior management. After getting the approval of the management, these standards are discussed with the team members, and the target is given to each team member.

A preformed standard gives a common goal to employees to work towards. Once the task is completed, it is the job of the manager to measure the performance of the employees. The manager will analyze the performance of each employee and ask them to submit their report of work. After the measurement of the actual report, a comparison is made between the actual performance and the pre-decided standard performance and the difference is calculated between both the performances and a report is generated after the analysis of the performance of all employees.

After comparing the standard performance with the actual performance of employees. The difference is calculated. Then the performance of each employee is analyzed, and the difference between the target given to them and the percentage of target achieved by them is observed, and the required actions are taken as per the policy of the company and the past performance of the employee. For example, no actions would be taken against the employee whose performance has been good in the past few months.

Taking corrective actions is important; otherwise, employees would start taking their job lightly, and there are chances that you might lose business in the future. It means that the manager guides his employees throughout the process and provide help to them where they need. In addition to this, when a target is given to employees, it gives them a goal to work.

The target motivates them to go to work and work hard to achieve the target. A motivated employee ends up performing much more than his actual capacity. Controlling in management helps in the proper use of resources available in the organization. Under controlled environment , employees make the proper use of resources and are careful while using them.

With control, management can make sure that the employees get maximum output out of the available resources to them. Another importance of controlling in management is the discipline in the organization. Discipline is necessary to attain the goal in the desired time and with available resources. People tend to become careless if their actions are not controlled, and if they know that there is nobody to questions them. By controlling management not only control the actions of employees but also makes sure that they do that maximum output can be obtained.

In a large organization, there are hundreds of employees who work together. Different work is going on different departments at the same time.

If there is no coordination between the employees of the organization, then they might end up losing a lot of resources which may cause loss to the organization then causing profit.

Therefore, it is the role of the management to coordinate the actions of employees who work in a different department, and there is little communication between them. Management acts as a common thread between them and ensures that the actions of all the employees working in different departments are directed towards one common direction that is the direction towards achieving the common goal of the organization.

Standards cannot be decided over a hunch. It is management that makes sure that standards are decided with proper analyses of the performance of past projects, the market condition, the available resources, and the capacity of the organization. This can all be possible if control the work in the organization, and with their expertise and skills can make the right judgment of standards. And last but not least important of controlling in management is the accomplishment of a goal.

The owner of the business or top management has put their money in the business with the intentions to make more money out of it. Therefore, a manager always controls the actions of people working on his team by making the effective use of the process of controlling.

From the above reading, it is clear that how much controlling is important for the organization. In this section, you will learn about the examples of work that require control of management. It is the role of management to assign a task to employees and then measure their performance. By measuring the performance of each employee management can know-how about the efforts and actions of each employee and using this information, they can take important decisions to give promotion or salary hike or bonus, etc.

Management plays an important role in strategic planning and deciding the goal for the organization, and they also plan how these goals can be achieved within available resources. Management is responsible for managing the finances of the organization. They take important decisions like how much funds should be allocated to a particular project, etc.

They also make sure that whether the project was profitable for the organization or not and take corrective actions accordingly. The role of management is to supervise the work of employees and increases the productivity and efficiency of their employees.

A manager makes sure that all his employees work at their optimum capacity, and they work to achieve the objective of the organization.

Management identifies and analyze the risks involved at an early stage and take precautionary steps to avoid them or to minimize their impact. Controlling in management is necessarily required to improve the performance of the whole team continuously.

The manager can analyze the performance of each employee and help or give them instructions to improve their performance in order to attain the organizational goal. The management is responsible for controlling the inventory so that there is never a shortage or surplus of supply , and everything works without trouble. The control is important to ensure quality.

Therefore, in such organizations, the manager does everything to keep up with the quality standards. Leave a Reply Cancel reply. Your email address will not be published. Table of Contents. Comments Helpful nd useful information such as a quality content. Leave a Reply Cancel reply Your email address will not be published.

Nature and Scope of Control

Controlling is one of the most basic functions of management, like planning , organizing, staffing, etc. In this article, you will learn all about the controlling function of management. Controlling can be defined as a function of making sure that actions of the employees of an organization are directed towards the attainment of a common goal and the work is being performed as planned by the management. Role of the management of an organization is to make sure that the goals of the organization are achieved as planned and on time. Out of the many functions of management, control is one of the most important functions of the organization. Controlling means giving instructions to employees and making sure that the instructions are being followed as desired by the management.

CONTROLLING Assignment by Aayoushi

We have defined management as a process to achieve organizational goals. A process is a set of activities that are ongoing and interrelated. Ongoing means that the activities are not done in a linear, step-by-step fashion where responsibility is passed from one activity to the next. Instead, the activities are continued as new activities are started. Interrelated means that the results of each activity influence the other activities and tasks. It is the responsibility of management to see that essential activities are done efficiently in the best possible way and effectively doing the right thing. The management process consists of four primary functions that managers must perform: planning, organizing, leading, and controlling. It is important to realize that the management process is not always linear. It does not always start with planning and continue through each step until organizational goals are achieved because it is not possible to plan for every problem the organization will face.

What are the Functions of Management?

Planning and controlling are inseparable twins of management. Planning and controlling functions always co-exist or have to exist together as one function depends on the other. Planning decides the control process and controlling provides a sound basis for planning. In simple words, planning and controlling are basically dependent on each other.

Features and Importance of Controlling

Henry Fayol was the first among those who describe management activity as a distinct process. Here are various functions which consist the management process. They are planning, organizing, actuating, and controlling. Management activity begins with planning. Planning is a broad outline of things to be done.

Unit 1 Management, Organisations and Performance

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Only 2 scholarship spots are left in June. Read More. Management is a ubiquitous term that is applied to a range of human endeavor.

The Four Functions of Management (With Examples)

Functions of management are a systematic way of doing things. Management is a process to emphasize that all managers, irrespective of their aptitude or skill, engage in some inter-related functions to achieve their desired goals. Planning is decision-making regarding the goals and setting the future course of action from a set of alternatives to reach them. The plan helps maintain managerial effectiveness as it works as a guide for future activities. Selecting goals as well as the paths to achieve them is what planning involves.

Controlling in Management – Meaning, Process, and Examples

Controlling is the process of ensuring that actual activities conform to planned activities. Controlling helps managers monitor the effectiveness of their planning, organizing, and leading activities. Controlling determines what is being accomplished — that is, evaluating the performance and, if necessary, taking corrective measures so that the performance takes place according to plans. Controlling can also be viewed as detecting and correcting significant variations in the results obtained from planned activities. New products and technologies emerge, government regulations are too often amended or enacted, and competitors change their strategies. The control function helps managers to respond to these environmental changes as and when necessary.

4 Functions of Management Process: Planning, Organizing, Leading, Controlling

In my previous post , I told you that management is a process. These processes consist of different activities collectively know as management functions. French industrialist by the name of Henry Fayol proposes that managers perform five functions: Planning, controlling, commanding, organizing, and coordinating.