California records management organizations

The University Archives does not collect all university records. It collects inactive records documenting the university's decision-making processes, the functions of the university, and the essential cultural history of the campus, such as administrative records , general publications , and records concerning student organizations , UCI support groups, and other affiliated groups. UC records managers and archivists work together to establish disposition schedules that identify records of enduring value for permanent retention, for transfer to archives, or for consideration for disposal; these schedules are found in the UC Records Retention Schedule. The Schedule is applicable to all units both administrative and academic. In addition, the Archives collects materials that have permanent historical value even though they are not officially designated for archives in the Records Disposition Schedules.

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California records management organizations

Content:

• Benefits of centralized data records management
• Information Technology Services
• Enhancing your enterprise-wide Record Management capabilities
• Discounted Cabinet Bundles Now Through June 30th
• Records Management
• Retention and Destruction of Health Information
• Alfresco 3 Records Management
• Offsite Records Storage

Benefits of centralized data records management

Everyone at UCOP is responsible for properly creating, maintaining, and disposing of their university records. This means that information in all media electronic or paper must be readily available, understandable, and useable so that it can support decisionmaking and programs, clarify obligations, and protect rights and privileges.

Records Management at UCOP provides general records management consultation to UCOP departments, including advice about records retention and disposition, records scanning and storage, and document preservation.

It also provides training on a limited basis. These include reports, policy issuance letters, systemwide committee charge letters, other correspondence, and other significant documents or historical or operational value.

RMS conducts searches of the collection upon request. The unit also maintains the UC Records Retention Schedule in coordination with the campus records management coordinators. For assistance, contact records ucop. Skip to Main Content. Information Technology Services. Managing your records may seem overwhelming. Nevertheless it is essential. Tips and Training Resources for records management. Records management systemwide Systemwide committee and resources.

Information Technology Services

Official websites use. Share sensitive information only on official, secure websites. NCJ Number. Date Published. This fourth edition of the Records Management Guide for California law enforcement agencies updates guidelines to reflect new State legislation that affects law enforcement records management.

Enhancing your enterprise-wide Record Management capabilities

Posted by Jessica Parker Oct 2, Guest post from Dr. Franks supervises virtual interns and teaches courses related to information organizations and management, archival studies, and records management. When I first started, managers either dictated letters or wrote messages with pen and paper that had to be turned into an official document. Those carbon packs resulted in the original document to be sent to the recipient via the postal service, potentially one or more copies sent via interoffice mail to others who needed to know, and one copy placed in a file cabinet in the office of origin. At that point, the older files were moved to records boxes and sent to a records center. If a file was needed from the records center, a request had to be made to have the records center staff retrieve the file and send it back to the office of origin. Since those copies faded quickly, the content of the copy was difficult to decipher.

Discounted Cabinet Bundles Now Through June 30th

At an organizational level, a records management strategy governs how information is created, stored, shared, tracked and protected. Electronic records management ERM software simplifies the application of this strategy, helping to manage the life cycle of business records without interfering with your line of business. A records management application supports the automatic enforcement of consistent, organization-wide records policies, simplifying compliance with federal, state and industry regulations. Before switching to electronic records, it is essential to design a comprehensive information governance strategy.

Records Management

NAID AAA Certification verifies the qualifications of certified information destruction providers through a comprehensive scheduled and unannounced audit program. This rigorous process supports the needs of organizations around the world by helping them meet numerous laws and regulations requiring the protection of confidential customer information. AIIM is the global community of information professionals. We provide the education, research and certification that information professionals need to manage and share information assets in an era of mobile, social, cloud and big data. National Records Centers Inc.

Retention and Destruction of Health Information

Coulson has provided records and information management expertise, leadership and vision to over companies internationally. Jim is co-author of the Records Management Handbook, the Records Improvement Course at Northeastern University and comprehensive electronic records management software. He advises major corporations and information management vendors in the design, development and improvement of their electronic records and information management systems. A visionary records manager and educator, he began his career in records and information management at the New Castle local government. Under his leadership, the Records Management Association of Australia established the first Chapter for Local Government that developed a program for sharing information about records management among Local Councils throughout the State of New South Wales.

Alfresco 3 Records Management

Editor's note: This update supersedes the August practice brief " Retention and Destruction of Health Information. Health information management professionals traditionally have performed retention and destruction functions using all media, including paper, images, optical disk, microfilm, DVD, and CD-ROM. The warehouses or resources from which to retrieve, store, and maintain data and information include, but are not limited to, application-specific databases, diagnostic biomedical devices, master patient indexes, and patient medical records and health information.

Offsite Records Storage

The need for record-keeping is indisputable. In most cases, laws and regulatory requirements specify that certain records should be created and kept for specific periods of time. In fact, records are critical to helping organizations:. For many organizations, cost reduction remains the primary driver for records management and effective records management enables profitability by lowering the cost of doing business.

Without control, records have the potential to raise operating costs and expose organizations to risk. Many public and private entities must follow stated guidelines for the retention of important records, otherwise they face penalties or legal repercussions. Although records management policies differ between organizations, there are common objectives that all entities strive to achieve. ARMA International creates and maintains generally accepted record-keeping principles, which provide record custodians and other document-retention personnel guidelines for effective record-keeping. Transparency in the governance of record retention programs is a key principle, and the guidelines state that management must document program features in an open and verifiable manner.

Do you know how long to retain employment records? Tax filings? Annual reports? Here's a guide to nonprofit document retention.